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Club Policies

CLUB policies

Annual membership cancelations ~ Month-to-month cancelations ~ After hours policy ~ Events Agreement

cancelation of ANNUAL MEMBERSHIPS

Annual memberships require a 12-month commitment. After the initial 12-month term is completed, the membership will automatically continue on a month-to-month basis unless canceled.

To cancel once your annual commitment has been fulfilled, please email us at:

Cancellation requests must be submitted prior to your next billing date.

Early Cancellation of an Annual Membership

If you need to cancel before your 12-month commitment is complete, you may buy out the remainder of your contract by paying 50% of the remaining balance.

Example:
($99/month+tax × 4 months remaining) ÷ 2 = early cancellation fee

Once this payment is made, your membership commitment will be considered fulfilled and your membership will be canceled.

Exceptions for Early Cancellation or Membership Pause

Exceptions may be considered for the following situations:

  • Medical injury or condition preventing golf

  • Military deployment or active-duty orders

  • Relocation out of state

  • Pregnancy or postpartum recovery

Documentation may be required for exception requests.

Cancelation of Month-to-Month Memberships

Month-to-month memberships automatically renew each month but may be canceled at any time.

To cancel, use your online portal OR email:

Cancellation requests must be submitted prior to your next billing date to avoid the next monthly charge.

Because month-to-month memberships do not require a long-term commitment, they are priced higher than annual memberships.

After Hours Policies

In consideration of being granted 24-hour access to the Evergreen Golf Club facilities (the “Facility”), I hereby agree to the following:

  • Assumption of Risk: I understand that using the Facility after regular hours involves inherent risks, including but not limited to injury, illness, or death. I assume all such risks and will use the Facility at my own peril.

  • Property Damage: I am responsible for any damage to the Facility caused after hours. Evergreen Golf Club reserves the right to charge me for repairs or replacements for any damaged property.

  • Securing the Premises: I agree to ensure all doors and access points are locked upon entering and exiting the Facility.

  • Theft: Evergreen Golf Club is not responsible for any loss or theft of personal property from the Facility.

  • Theft: I understand that I may be held responsible to pay for any Evergreen Golf Club property that goes missing while using the facility after hours.

  • Video Recording: I understand that video cameras are recording throughout the facility at all times.  

  • Unauthorized Access: My 24-hour access is for my sole use. I will not grant access to the Facility to any other person(s) without prior written authorization from Evergreen Golf Club.

  • Booking: I agree to sign in and out in the 24/7 access binder at the front desk.

  • No outside alcohol permitted on the premises at any time.

  • Guest Usage: No after hours guests.

    Violation of any of these terms may result in the revocation of my 24-hour access privileges. I have read, understand, and agree to the terms and conditions of this waiver.

  • Facilities: 24/7 Access Permitted at your home club. Use of other facilities during staffed hours only.

  • Age Restriction: 21+ unless otherwise permitted by Evergreen management team.

EVENTS AT EVERGREEN

RESERVING YOUR DATE

  • To reserve your event date, both of the following are required:
  • A signed rental agreement
  • A 20% non-refundable deposit
  • A card saved to your account

DEPOSIT & PAYMENT

  • A 20% non-refundable deposit is due at booking. The remaining balance is due on the event day. 
  • Payment Options:
  • Credit Card: Create an account using your email and add a card on file.
  • Check: Payable to Evergreen Golf Club.

CANCELLATION POLICY

  • All deposits are non-refundable.
  • If you cancel:
    • No-shows or day-of cancellations: Full payment required.

EVENT TIMING

  • Rental time includes guest arrival, event time, and basic clean-up. 1 hour of setup time is included. Need more time? Coordinate with Evergreen Golf Club in advance.
  • Staying beyond your scheduled time may result in additional charges.

GUEST RESPONSIBILITY

  • Clients are responsible for guest behavior. Guests under 18 must be supervised by an adult at all times.

ALCOHOL & PERMITS

  • If serving outside alcohol, a WA State Banquet Permit is required: lcb.wa.gov/licensing/banquet-permits

CLEAN-UP

  • Evergreen handles general cleaning (trash, vacuuming, sanitizing tables)
  • All decorations and personal items must be removed by you, by the end of your event time.
  • If your event runs from 6PM-9PM, all decorations & guests must be out by 9PM.
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